Workplace Administrator & Receptionist – Seven Days Jobs

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Who We Are

Shelburne Farms is an training nonprofit on a mission to encourage and domesticate studying for a sustainable future. We provide transformative studying experiences to assist educators and college students create a greater world.  Our residence campus is a 1,400-acre working farm positioned on the standard, unceded homelands — Ndakinna — of the Winooskik band of the Abenaki.

What We Do

  • Have interaction youth and other people of all ages in studying experiences that encourage them to construct simply, various, resilient, caring communities.
  • Steward our working lands and heritage buildings as we embody values of place and group via caring for and sharing our pure, agricultural, cultural, and human sources.
  • Collaborate with educators and different native, nationwide, and worldwide companions to advance training for sustainability worldwide.

Dedication to Justice, Fairness, Variety & Inclusion

Shelburne Farms acknowledges that justice, fairness, and entry are central to sustainability. We’re dedicated to translating these values into motion throughout the group by bettering equitable outcomes in our tradition, applications, and companies.  Shelburne Farms is working to create experiences of belonging for all, together with BIPOC, LGBTQ+ communities, individuals with disabilities, and other people of all financial realities. We’re captivated with constructing and sustaining a various and welcoming working and studying setting for all program individuals, friends, and workers.

Who We’re On the lookout for

Our Workplace Administrator & Receptionist position is essential to the graceful operation of the Farm workplaces, supporting each onsite and distant workers. With no two days the identical, you can be the lead operating the everyday for our fast-paced and dynamic on campus reception hub.

  • You create a welcoming reception and workplace setting for each workers and guests.
  • You present glorious customer support and luxuriate in speaking with individuals over the cellphone, via e-mail, and in individual.
  • You thrive ready that includes collaboration and help of a variety of administrative duties whereas using your creativity for invention and implementation of latest programs and processes.

What You’ll Do

  • Assist a steady effort to construct and maintain a various and welcoming working and studying setting for all program individuals, friends, and workers.
  • Supervise a part-time Receptionist, offering them with coaching and improvement alternatives.
  • Take major duty for predominant workplace reception features together with: Greet workplace guests upon arrival and set up a optimistic {and professional} relationship with frequent guests equivalent to Board members, Farm residents & companions, and neighbors, Route incoming calls precisely, Provide info concerning Shelburne Farms over the cellphone, by way of e-mail, or in individual, Monitor inside farm radio conversations and reply as wanted, Maintain reception space and kitchen tidy , Oversee shared kitchen house, together with steady brewing of espresso, stocking of mugs and flatware, and ordering and stocking of kitchen necessities (i.e. espresso, creamer, tea, and so forth.), Help workplace workers with copiers and faxes and route incoming faxes, Monitor All Farm Calendar to familiarize with Farm programming and preserve Gmail inbox for information@shelburnefarms.org, Course of outgoing mail, and open, date stamp and distribute incoming mail, Coordinate backup reception help as wanted/accessible
  • Create and preserve programs and procedural paperwork to make all features of the reception desk run easily and turn out to be extra environment friendly.
  • Report and disseminate pertinent info to all workers who help the telephones and backup the reception desk about Farm applications and occasions in addition to operational updates.
  • Handle upkeep, stock, and ordering of workplace provides and gear; Managing respective contracts.
  • Submit restore/work orders and scheduling repairs for normal workplace house and gear, connecting with and escorting distributors.
  • Keep the reception cellphone menu and name group.
  • Help with assembly arrange, journey preparations and different administrative help for employees which are engaged on or off campus.
  • Function a communication hub within the occasion of a Farm emergency or disruption.
  • Assist the entry of program, occasion and different relationship information into Blackbaud Raiser’s Edge.
  • Assist the Farm’s file administration undertaking chief with ad-hoc duties in archiving and organizing digital and paper paperwork.
  • Lead the group’s publication stock administration system.
  • Handle the ordering and stock of security provides.
  • Keep Security Knowledge Sheet and Emergency Disruption binders.
  • Assist the Operations Analyst and Particular Tasks Supervisor and Human Sources Director with quite a lot of administration duties, together with govt workforce help.
  • Acquire cursory data of inside IT useful resource programs to help troubleshooting for employees on the major administrative workplaces in addition to workers working remotely.
  • Work intently with the IT Director to help the onboarding of latest staff to their tech gear, telephones and computer systems.

Core {Qualifications} 

Equal training/expertise can substitute for all minimal {qualifications} besides when there are authorized necessities, equivalent to a license/certification/registration. 

  • Means to narrate to individuals with various lived experiences whereas creating a way of belonging for all.
  • Demonstrates glorious interpersonal and communication abilities, each oral and written that result in good relationships with friends and guests.
  • Customer support expertise of 1 or extra years.
  • Administrative help and or reception expertise of two or extra years
  • Intermediate pc abilities and the flexibility and eagerness to study new software program rapidly.
  • Proficient in Microsoft Workplace Suite (Phrase, Excel, Powerpoint), Zoom and Google Suite (Gmail, Google Calendar, Google meet, Google kinds, and so forth.).
  • Takes initiative and is very self-motivated, with the flexibility to encourage others.
  • Wanting to help a supervisee and be a contributing member of a workforce.
  • Confirmed capability to arrange, handle and prioritize a number of duties and tasks.
  • Means to be versatile; effectively and efficiently adapt to vary.
  • Resolution-focused with capability to create and implement new programs and processes.
  • The need to study extra concerning the Farm’s IT programs to help fundamental troubleshooting.
  • Reply to emergencies and inquiries in a well timed and efficient method.

Further Valued {Qualifications} 

  • Superior pc abilities.
  • Proficiency in digital communication, workplace administration and workflow applied sciences, equivalent to Fixed Contact and Survey Monkey.

Work Setting & Bodily Calls for 

  • In a position to work in shut quarters in an open and busy workplace setting.
  • Transfer, carry, carry, push, pull, and place objects weighing lower than or equal to 25 kilos with out help.
  • Stand, sit, or stroll for an prolonged time period or for a complete work shift.
  • Sorting mail and lifting incoming and outgoing packages.
  • Ascending/descending stairs.
  • Workplace temperature can fluctuate in the course of the yr.
  • The bodily calls for described listed below are consultant of people who have to be met to efficiently carry out the important features of this job. Cheap lodging can be made to allow people with disabilities to carry out the important features.
  • Covid Security: We advocate all workers be totally vaccinated. We require that each one workers share their Covid vaccination standing. If you’re not vaccinated, then you’re required to do routine testing and put on a masks always.

Advantages 

  • We provide medical protection with a Well being Reimbursement Account, a Versatile Spending Account for medical and dependent care bills, firm paid long run incapacity, a 401(okay) with the potential for firm match and paid break day to recharge. Moreover, we provide a 30% low cost on Farm merchandise.

Deadline to Apply

Functions can be reviewed as obtained till the place is crammed.

To use for this job, log in/register on this web site and click on the “APPLY FOR JOB” button on this job posting.

Please submit a resume and canopy letter. Your cowl letter can go within the message subject or be included along with your uploaded resume. All submissions can be acknowledged and are confidential.

In your cowl letter, please deal with:

  • How did you hear concerning the place?
  • Why are you interested by this place?
  • How do your experiences, values, and/or efforts exhibit your dedication to the values of range, justice, and fairness?

Shelburne Farms is an Equal Employment Alternative Employer. Candidates with various backgrounds and lived experiences are strongly inspired to use. The duties and duties described herein are usually not meant to be an entire and complete record; extra duties could also be assigned to this place occasionally, and the scope of the place could change primarily based on operational calls for.

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